Renting Conference Venues

The venue for conference or any other business event is very important. Although there are many places available and they all offer about the same features and amenities, it is possible to go wrong with choosing the place. There are many things you should know before choosing the venue for the conference. Here are some […]

The venue for conference or any other business event is very important. Although there are many places available and they all offer about the same features and amenities, it is possible to go wrong with choosing the place. There are many things you should know before choosing the venue for the conference. Here are some advices that will help you make a right decision.

1. Big companies require huge bureaucracy

The biggest mistake conference planners make is picking highly reputable and very popular place for the event. For example, they choose huge hotel chains or other big companies. On one hand, that is a good choice, because then people can be sure this conference really is important and the name of the company will be a great promotion, but on the other hand, it means huge paperwork and bureaucracy. Sometimes conference organizers even need to hire a team only for doing the paperwork for renting the place. There are many smaller and more deaccent places, which offers the same features as the big, reputable places, only they will be cheaper and easier to rent.

2. Don’t forget your customer rights

Unfortunately, the conference space is limited. The demand is bigger than supply, so vendors sometimes affords too much. You shouldn’t succumb to pressure to the pressure and you should tell your requirements. Start looking for the venue in a timely manner and then you will have a chance to choose. If the vendors offer is not good enough, just look for another one. And don’t hesitate to tell that you have other options as well. The vendor must realize that there is a competition and with bad attitude his business will go down sooner or later.

3. Find out if there are hidden coasts

Sometimes two similar offers can have very different prices. If so, be aware of the fact, that cheaper offer might include some hidden coasts. Always check what is and what is not included in the rental fee. Sometimes the costumer must pay separately for the electricity and other utilities. To avoid huge, unexpected bills after the conference, read the contract very carefully before signing it. Not all the vendors include everything in one payment.

4. Check if the acoustic and technique is appropriate

Usually venue owners only tell what they have, but don’t really mention any specifications. For example, they tell they have a computer, projector, microphone etc., but they don’t mention anything about quality and other aspects. There is a huge difference either the computer is new and powerful or ten years old and with outdated operation system. Before choosing the venue for the conference, check everything you might need and make sure everything will work just great and your business event won’t be destroyed because of awful technique.

5. Trust the reviews

When it comes to the venue for the business events, the most reliable information source is the reviews from other conference organizers. They usually are very honest and tell if there were some problems. The venue owner himself can tell all kinds of things, but you can’t always trust them. Other customers, however, don’t have any reason to lie. Better read some reviews before making a decision. Only then you will know what to expect and will be able to organize a great conference without any flaws.

This information is prepared collaborating with http://www.mcredit.mx/